Leisure Property Forum Committee Membership Policy
Revised 1st September 2024
Background
The Leisure Property Forum (‘LPF’) is a not-for-profit industry membership organisation whose vision is to be the go-to forum for anyone interested in leisure property.
If you are interested in serving on The LPF Committee, please read the details below and apply via the link at the bottom of the page.
Our Mission:
NETWORK – INFORM – FACILITATE
1. To deliver value by giving our members access to people, venues and content at useful and relevant networking events.
2. To ensure up to date and insightful content.
3. To create opportunities for people across our sector to form valuable relationships.
The LPF is constituted as a Private Limited by Guarantee without Share Capital company and has a small group of statutory directors, whose activities are determined by a committee, led by a Chair and The LPF Executive Team (comprising those consultants providing administration, marketing, event organising and management services to The LPF).
The committee’s role is to provide the following:
1. Set the strategic direction of The LPF both in the short-term and over a 5-year period.
2. Ensure The LPF’s vision, mission and values are relevant and up to date for its members, and the environment in which The LPF operates.
3. Approve The LPF’s annual budget.
4. Help determine and approve The LPF’s events during each year.
5. Review and approve The LPF’s membership strategy and pricing model.
6. Review and approve The LPF’s marketing and key activities.
7. Support the Executive Team in organising and running The LPF’s events.
8. Provide their contacts and ideas to help create relevant and engaging events and activities, supporting The LPF in fulfilling its mission.
9. Invite and encourage their operator contacts to attend relevant events for free, in conjunction with The LPF marketing team.
Requirements for committee members
Committee Members are expected to adhere to the following requirements:
• To attend at least 4 of the monthly committee meetings and especially those where they are helping to organise an upcoming event.
• They will also attend a minimum of 4 LPF events per year at member’s rates.
• To be jointly responsible for organising at least 1 event or initiative in each calendar year either within sub-committees or other structures.
• They will use their contacts within the industry to supply speakers and industry experts for The LPF panels and events as necessary.
• To provide ideas and innovative thinking to feed into the discussions on The LPF’s strategic direction, and programme of events.
• To provide support to the Executive Team in terms of finding venues for events and sponsors for The LPF’s activities.
• To provide or facilitate venues for LPF committee meetings and events where possible.
• To uphold The LPF’s stated values and to ensure their actions do not bring The LPF into disrepute.
Sickness and personal circumstances will be considered when reviewing the fulfilment of these requirements by the Chair and Executive Team.
Committee composition
All Committee Members will hold a paid-for up-to-date membership and will be committed to ensuring The LPF follows its values as follows:
Ambitious – striving for value for all our members in every decision we take.
Inclusive – welcoming, respectful, relaxed, encouraging diversity, communicative and transparent, and encouraging the next generation (LPFXtra).
Open – providing an independent forum which supports our members in ways they tell us are useful.
Responsible – ensuring that the forum is well run, adopts a pro-active approach to sustainability where it can, is financially viable and has a stable future.
Collaborative – searching out opportunities to foster wider relationships that our members will find valuable.
The committee shall be comprised of members who reflect these values.
Committee Members will demonstrate integrity in all matters, to protect the reputation of The Leisure Property Forum.
Potential Committee Members will be evaluated on the following attributes considered relevant for appointment to The LPF Committee:
1. Passion and commitment towards The LPF.
2. A strong network of contacts in the leisure industry.
3. Skills that are currently under-represented on the committee.
4. An ability to help The LPF innovate and keep at the forefront of the industry.
5. An ability to provide support to The LPF’s events via access to venues/sponsorship, and to promote membership and events to their own networks.
The Committee will also strive to ensure it has sufficient diversity to properly reflect the UK population and the different elements of the UK leisure property sector.
Membership tenure and rotation
Chair – The Chair is to sit for a 3-year term with ability to extend by 1 or 2 years by agreement of the Committee and Chair. A longer extension to the term can be agreed where the Committee considers it to be reasonable. The expectation is that it will be a three-to-five-year term.
A replacement Chair is to be selected by the Committee at least 3 months prior to a new Chair being required. Existing Committee Members may put their names forward, and the decision will be made via a secret ballot of Committee Members (excluding those who are standing for the role).
In the case of a tie, there will be a second ballot of the candidates with the most votes. If a tie cannot be broken, the existing Chair’s vote will be counted as a casting vote to break the deadlock.
Vice-Chairs – the Committee can choose to appoint up to 2 Vice Chairs. The Vice Chair(s) will serve as a stand-in for the Chair for meetings and events when the Chair is unavailable.
The Vice Chairs are to sit for a 3-year term with ability to extend by 1 or 2 years by agreement of the Committee and Chair. A longer extension to the term can be agreed where the Committee considers it to be reasonable. The expectation is that it will be a three-to-five-year term. A replacement Vice Chair is to be selected by the Committee at least 3 months prior to a new Vice Chair being required. Existing Committee Members may put their names forward, and the decision will be made via a secret ballot of Committee Members (excluding those who are standing for the role).
In the case of a tie, there will be a second ballot of the candidates with the most votes. If a tie cannot be broken, the existing Chair’s vote will be counted as a casting vote to break the deadlock.
Committee Members – Each member will be expected to serve a 2-year term, with the option of a 2-year extension if the outgoing Committee Member and the remaining sitting Committee Members are in agreement.
All members of the LPF will be notified of vacancies on the Committee and applications will be invited from the wider membership.
Existing Committee Members will assist the Chairman and Executive Team in proposing short-lists of potential new Committee Members who can fulfil their requirements as members, have the required attributes (see above), meet the requirements of the committee’s composition and share the values of The LPF.
New Committee Members should be proposed and seconded and voted in by a majority vote at a committee meeting with more than 4 attendees. The Chair will have a casting vote in the case of a tie.
Some Committee Members will also be asked if they would serve as a Director of The Leisure Property Forum Limited. This is separate role with statutory requirements for those involved. Directors will be drawn from Committee Members and the Executive Team as well as any professional advisors considered necessary by the committee (such as a professional company secretary).
If a Committee Member leaves the employ of the organisation by whom they were employed at the time of their appointment to the committee, they will stand down. They can reapply at any point in the future via the same appointment process, subject to availability of committee positions.
Should a Committee Member not fulfil their duties, or their actions bring The LPF into disrepute, the Chair reserves the right to ask them to step down.
This policy will be reviewed by the LPF Committee at least every two years to ensure it is in accordance with the LPFs activities and requirements.
Next review due: July 2026